Delegates Information

We are pleased to welcome you to the 16th ICASA Conference under the theme Own, Scale up and Sustain (ICASA 2011 Addis) to be held in Addis Ababa, Ethiopia from December 4 to 8, 2011. Please find below some information that we hope you will find useful.

1) Information available online:

    General information package online: Brochure

2) Prior to travelling:

Visa

Please ensure that your visa will be issued on time to enable you to travel. ICASA 2011has provided an official invitation letter to assist you in this process. Please go to Visa to Ethiopia for information regarding visas. Once your regisrtation for the Conference is completed, a letter of invitation will be sent to you. This letter MUST be attached your visa request form. If you are to receive your visa upon arriva at Addis Ababa's International airport, a 20$ or 17€ fee will be requsted before issuing your visa. The visa is free for holders of diplomatic passports or AU/UN Laissez-passer.

Important: Please note that visa on arrival is not possible for delegates coming from countries where Ethiopian embassies are available. They must process their visas before leaving their respective countries.

Medical precautions and vaccines

Yellow fever is the only mandatory vaccine to enter the Ethiopian territory but as a measure of precaution, please check that your other vaccines are in order (Hepatitis A and B, Typhoid, Diphtheria-Tetanus-Poliomyelitis, Meningitis). The certificate of vaccination against Yellow fever is requested upon arrival at the Addis Ababa’s International Airport. Vaccination against cholera is also required for any person who has visited or transited through a cholera-infected area within six days prior to arrival in the country.

Additional information is available on WHO website: http://apps.who.int/tools/geoserver/www/ith/index.html

Documents to be carried

  • Electronic ticket
  • Valid passport with visa (it is important to have 2 blank pages facing each other)
  • Copy of passport and ID
  • Copy of vaccine certificate
  • Copy of health insurance (recommended)

3) Arrival in Addis Ababa:

Travelling to Addis

Please check that all the information on your flight tickets, including your name, departure dates and return dates are correct before you fly

Arrival at the airport:

  • Currency Exchange: The local currency is the Ethiopian Birr (1 USD ~ 17 ETB). Upon arrival at the Bole International Airport, delegates can find a sign post for Forex Bureaux of local banks inside the terminal where exchange of currencies into Ethiopian Birr is available.
  • ICASA will not provide airport shuttles to your hotel. However, many of the hotels provide airport pick up, so please check with your hotel to confirm if that is possible. In addition, there will be Yellow Taxis stationed outside of Bole Airport to transport you to your hotel and volunteers on hand to assist.

Security in Addis Ababa:

The city is a safe place for tourists. Nevertheless, there are a few rules are to be respected to avoid any incident. It is recommended not to walk alone at night. If that were to happen, try to stay in illuminated areas. If you want to walk to your hotel at night because it’s close to the conference centre, try to find other delegates residing in the same area or hotel as you so you can all go back together.

4) Accommodation

We have selected a large number of hotels ranging from 5 star to 1 star. All accommodation is booked on a first come, first served basis, and subject to availability. It is strongly advised that accommodation be booked. For more information please consult: Accommodations

5) Conference Venue – The Millennium Hall

The conference venue for ICASA 2011 will be at the Millennium Hall located in the heart of the capital city, Addis Ababa close to Bole International Airport.

Millennium Hall is a 20,000 square meter multi-functional establishment that accommodates over 35,000 people. The venue has hosted several national and international conferences including the World Inter-Parliament. Property features and available services include:

  • Multi-translation services
  • Satellite and Internet services
  • Four high volt auto generators
  • 45 restrooms on different sites and five additional more for VIPs
  • Five villas and a VIP lounge
  • Parking lots for over 500 vehicles
  • Reliable security

Transport to the venue: There will be shuttles going from the hotels to the conference centre. If you want to go around the city, you can take a taxi painted in

blue and white or yellow and green.

6) Badges to attend the Conference

a. Delegate Badge to attend the conference

Delegate badge: please pick-up your delegate badge to have access to the conference venue during the registration opening hours.

b. Exhibitors who need access to the Exhibition area outside the opening hours

They will have a special badge that they will take when they first arrive to the Millennium conference centre.

7) Registration opening hours:

You may collect your badge onsite in the registration area of the conference venue. Please note that registration is very busy at the beginning of the conference and you will probably need to wait in a queue. Take this opportunity to meet some other delegates and network.

You will not be able to enter the conference venue without a conference badge.

Onsite registration dates and times are as follows:

Friday 2 December 9:00 - 18:00
Saturday 3 December 8:00 -12:00 (Group Only) 12:00 - 20:00 (All)
Sunday 4 December 8:00 -19:00
Monday 5 December 7:00 -19:00
Tuesday 6 December 6:30 -19:00
Wednesday 7 December 6:30 -19:00
Thursday 8 December 8:00 -17:00

The registration desk is located just after the entrance of the Millenium Hall. There will be signs to provide direction.

8) Printed matters

Mikias Sissay
Communication & Promotion Manager
Tel: +251-115-50-46-37 or +251-115-50-46-09
Cell: +251-911611076
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

9) Contact details of ICASA Partnerships team

Kentice Tikolo
Tel: +251-115-50-46-37 or +251-115-50-46-09
Cell: +251-921-923-466
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Fikreab Kebede
Tel: +251-115-50-46-37 or +251-115-50-46-09
Cell: +251-910-075-355
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Mikias Sissay
Tel: +251-115-50-46-37 or +251-115-50-46-09
Cell: +251-911611076
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Kokeb Birhanu
Tel: +251-115-504637 or +251-115-50-46-09
Cell: +251-910-281906
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

10) Health and Medical Service

Addis Ababa is at an altitude of 2500 meters, therefore altitude sickness can be experienced (fatigue, dizziness, nausea, etc.). Remember to drink a lot of water during your stay here. We advise you not to drink tap water unless it’s been boiled.

  • Myungsung Christian Medical Center (on call 24hrs) 011-629-4602
  • Bethezata Hospital 011-553-3458
  • Saint Yared Hospital (on call 24hrs) 011 645 4697/04
  • African Union Clinic 011-552-5874
  • UNECA Clinic (on call 24hrs) 011-551-1052

A medical team will be on the conference premises for the duration of the ICASA. Additionally, a First Aid Centre will be open during the ICASA 2011 conference. It is located at the command centre.

11) Currency & Banking Services

The easiest and best way to get all banking services including getting cash away from home is from an ATM (automated teller machine), through networks of various banks. ATMs will be present at the Conference Venue, the Millennium Hall and at your respective hotel reservations. Credit cards are accepted in a few hotels and restaurants for payment, that’s why it is advised to always have some cash. Payments in Ethiopia are always made in the local currency; it will be possible to change your money into Ethiopian Birr onsite.

The following are some of the techniques to get cash away from home:

     1.Travellers’ Check

     2.International ATM Cards

  • VISA
  • MasterCard
  • Union paid credit cards

For details of all necessary banking services please use the Commercial Bank site at http://www.combanketh.com/index.php.

12) Electricity

220-240 Volts AC, 50-60 Hz; round two or three-pin plugs are standard. Before travelling to Addis, make sure to go to an electric supplies store and buy an adapter. You might need an adapter and a converter for items of different voltage.

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13) Climate

Addis Ababa enjoys a moderate climate. In summer, average temperature is often 16 °C (­­60.8°F) and usually chilly at night. We suggest you bring a warm sweater and a light-weight jacket with you for any formal dinners or special occasions you may be attending.


14) Languages

Amharic is the official language of Ethiopia, but English is also widely spoken. Non Ethiopians are kindly advised to use English.


15) National and International Calls

Dialling to Addis Ababa:

  • Within Ethiopia: to call from and to a land line- 011+(area code) + number
  • Within Ethiopia: to call to mobile phones- 09 + local mobile prefixes (such as 11, 10, 12…)+ number
  • International: to a land line- 011+ 251+11+ area code+ number

to a mobile phone- 011+ 251+ 9+ mobile prefix+ number

Dialling from Addis Ababa:

  • Within Ethiopia: city area code (including first zero) + number
  • International: country code + area code + number

16) Useful Telephone Numbers and Websites

For all emergencies
Ambulance
Courier Service:
  • DHL
  • EMS
  • Federal Express
  • TNT Skypak
  • Trans Express
  • UPS
+251-11-662-1600 +251-11-515-2072 +251-11-618-6383 +251-11-551-5795 +251-11-551-4154 +251-11-662-1308
National Bank of Ethiopia +251-11-551-7430
Police 911
Fire Brigade (Bole district) 0+251-11-663-1998
Telephone Information Service 997
Ethiopian Airlines/Flight Information +251-11-665-6666

17) Checklist for Addis Ababa

Airline Ticket
Valid Passport
Visa(s). Please ensure you have this processed before leaving your country
Photocopies of your passport and visa(s) (for easy replacement if necessary)
Letter of Invitation
Conference Registration Confirmation
Conference baggage tag (you may print this out from the ICASA website)
Health insurance (recommended)
Money

About Ethiopia

Ethiopia occupies 1.1 million sq km (450,000 sq miles), and is situated in the Horn of Africa bordered by Djibouti, Eritrea, Sudan, Kenya and Somalia. The country is divided into 9 Regional states and two City Administrations. Ethiopia is truly a land of contrasts and extremes - a land of remote and wild places. Some of the highest and most stunning places on the African conti­nent are found here, including the jaggedly carved Simien Mountains, one of UNESCO’s World Heritage Sites - and some of the lowest, such as the hot but fascinating Danakil Depression, with its sulphur fumaroles and lunar-like landscape.

Naturally adorned with many deep and stupendous gorges, crowned by high and magnificent mountains, neck-laced by a chain of lakes, studded with burning deserts and great escarpments that plunge down from its highlands, Ethiopia remains a land of incomparable beauty. But it is not simply the sheer scale of its physical beauty which characterizes this land where the Blue Nile has carved one of the world’s greatest and most awesome gorges. Its ancient and medieval monuments, its proud and colorful cultures, and its varied and often unique wildlife set it apart from all else. It is a land claiming a history that goes back to the Old Testa­ment. Ethiopia is the land of Sheba, and of Axum and Lalibela; of towering obelisks and the Ark of The Covenant - a land that was Christian before much of Europe and yet unknown to Europe for 1,000 years or more.

Addis Ababa, Africa’s political capital, is the capital of Ethiopia, is where the ICASA 2011conference will take place. It is not only the capital and the largest city in Ethiopia, but also the seat of the Federal Government of Ethiopia, Addis Ababa lies on the central plateau at an altitude of 2,400 meters, 9 degrees north of the equator. Its average temperature is 16º C. Established in 1887 by Emperor Menilik II, and aptly named ‘New Flower’ by his empress Taitu, Addis Ababa is host to the African Union (AU) and the United Nations Economic Commission for Africa (UNECA).

Addis Ababa Bole International Airport serves the city of Addis Ababa, Ethiopia. The airport is located in the Bole area, 6km (3.7mi) South East of Addis Ababa City Centre. Formerly known as Haile Selassie I International Airport, it is the main hub of Ethiopian Airlines, the national airline which has service to destinations in Ethiopia and throughout the African continent, as well as nonstop service to Asia, Europe, and North America. Bole International Airport has been viewed by many carriers as a gateway to Africa, thus making it a potential connecting airport to other parts of Africa via Ethiopian Airlines' vast African network. It is a hub for many local chartered flights. It is also one of the main pilot training and aircraft maintenance centres in Africa.

The Official Carrier of ICASA 2011!

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Ethiopian is pleased to offer a 10% discount to all ICASA 2011 delegates.

Take advantage of this great offer by visiting your local Ethiopian ticket office. To find your nearest ticketing office, visit http://www.flyethiopian.com/. Upon your visit, please present your ICASA 2011 registration number to get the discount.

Please note this offer is not applicable for online purchases or at a non-Ethiopian Airlines ticketing office.

ICASA 2011, in partnership with Ethiopian Airlines, is pleased to offer ICASA 2011 delegates priority luggage service at Addis Ababa Bole Airport. To take advantage of this priority service, delegates must visibly identify their luggage by tying a Red Ribbon on the handle or body of the luggage.

Bon Voyage!

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ICASA 2011 Brochure

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Contact Us

ICASA 2011 Secretariat
P.O. Box: 122326
Addis Ababa, Ethiopia
Telephone: +251 11 5504635
+251 11 5503368
Fax: +251 11 5503395

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