Workshop Guidelines

ICASA 2011 WORKSHOP SUBMISSION GUIDELINES

The 16th International Conference on AIDS and STIs in Africa (ICASA 2011) offers a high-quality, targeted workshops program to promote and enhance opportunities for knowledge transfer, skills development and collaborative learning, to increase the skills of delegates, to introduce, implement, and advocate for effective, evidence-informed HIV and AIDS and STIs interventions in their communities, countries and regions.

Important Dates

Workshop Date Deadline
Workshop Submission Opens 10 March 2011 10 June 2011

Workshops will not be accepted after this date.

Call for Workshops

ICASA 2011 welcomes the submission of workshop proposals for enhancing the capacity of delegates. Please read the following guidelines carefully before submitting your proposals.

To download workshop form, please click here.

Submission requirements

  • You must complete the submission form and send it to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . An acknowledgment letter with your workshop submission number will be sent to you at your preferred email address. Please note to use this number as it is important reference for your correspondence with us.
  • All submissions must be done using the online form.
  • If you are applying for more than one workshop you will need to complete a submission for each additional workshop.
  • You may save a draft of your submission and return to it at a later stage if you need to change any details. We recommend, however, that you prepare your submission in advance.
  • Submission forms must be completed in full. Incomplete submissions will not be considered for the Workshops Program.
  • Submission forms must be completed in English and/or French. Submissions in other languages will not be accepted. But, once accepted, workshops can be presented in languages other than English.
  • Submission deadline: 10 June 2011. Submissions received after this date will not be accepted.
  • All workshop proposals are to be AIDS and/or STI related and further reflect the theme and objectives of ICASA 2011.
  • Submissions demonstrating collaborations and partnerships with other groups/organizations/agencies will increase their likelihood of being accepted.

Workshop Category

The Conference offers three categories for workshops submission:

Professional Development

Professional development is concerned with making the professional becomes better at what he/she does. Using the metaphor of the journey, the professional is concerned with not just having the basic skills and knowledge to survive, but over time, reflecting critically on his/her role and work. Thus, there also need to be personal involvement and choice on the part of the professionals and a deeper anchoring of new techniques in their belief systems.

To foster the continuing professional development of the HIV workforce, we invite workshop proposals that integrate interactive face-to-face sessions facilitated by leading faculty in the field, aligned with conference program objectives, so that individuals who access this package can also access targeted sets of knowledge and skills through meaningful learning pathways.

Leadership Development

This series of workshops will showcase the current range of approaches to HIV leadership development available to individuals and organizations, the assumptions and principles that underlie them, and how they can be introduced in various contexts.

The intention is both to provide practical advice on best practice but, above all, to challenge individuals and organizations to consider the ways in which they go about developing leadership capabilities and what outcomes they hope to achieve by doing this.

Community Skills Development

Experience shows community involvement is an essential part of the response to combat the HIV epidemic. This series of workshops will showcase effective community empowerment programs that are contributing to social transformation and adding value to public health outcomes in HIV treatment, prevention, care and support. The workshops are expected to strengthen the evidence base for community led approaches towards a more sustainable, scaled up and locally owned response to HIV and STIs. The role and potential of communities and social networks/groups to influence attitudes, drive change, innovation and greater action in the context of national and global commitments will be explored. Workshop submissions that will focus on community based programs and processes developed with and by key and vulnerable population are particularly encouraged.

Participating in these workshops will enable delegates to broaden their knowledge and skills to be able to implement effective programs in their communities.

Workshop Levels

To maximize the potential impact of the conference on HIV and health professional development and delegates’ capacityto implement evidence-informed HIV, AIDS and STIs interventions, workshops are structured into three levels:

In the submission form you need to choose a level to pitch your workshop at:

Foundation Level: For learners new to a career in HIV/STIs and health, these workshops are intended to build strong foundation skills and knowledge.

Intermediate Level: For mid-career learners who have a strong foundation, looking to further their careers and become more effective team leaders, these workshops offers a robust selection of skills that will help delegates to specializing their focus, explore new areas and opportunities, or move to the next level.

Advanced Level: For those who have been working in HIV/STIs and health for years, and are looking for new, fresh approaches to fighting AIDS, and delivering on high-stakes’ projects. These workshops should allow them to build and nurture their talent, while increasing their own influence and marketability, and strengthening engagement with key experts at leading global health organizations.

Workshop Focus Areas

The focus area is the general heading under which your workshop will be reviewed and later published in the Conference printed matters if accepted. In the submission form please choose the focus area that best describes the subject of your workshop in each of the three categories:

1. Professional Development

Workshop proposals are invited on various topics. The overall aim is to create skills building opportunity for scientists, clinicians and policy makers. Proposals can be submitted under the below topics, which serve as illustrative and not necessarily binding:

Basic Sciences:

  • Laboratory skills (e.g. ART monitoring, quality assurance)
  • HIV 1 drug resistance, study significance and monitoring methods

Clinical Sciences:

  • Management of STIs
  • Management of TB-HIV, HIV-Hepatitis and other co-infections
  • HIV treatment in children and women
  • Drug interactions and adherence management
  • Monitoring clinical trials
  • Investigator role in clinical trials
  • Research methodology

Epidemiology and Prevention Sciences:

  • Operations research in HIV/STIs care (with practical examples)Grant proposal writing skills
    • Grant proposal writing skills
    • Research methodology: statistical and epidemiologic skills
    • Health research ethics
    • Data management skills
    • Scientific communication skills
  • Methods in surveillance
  • Methods in integrating provider initiated HIV/STIs testing and counseling into existing services

Social and Behaviour Sciences:

  • Positive deviance approach
  • Enhancing the operations research capacity of PLHIV
  • Management, leadership and good governance in public health

Economics, Operations Research, Care and Health Systems:

  • Improving the quality of data for managing large-scale HIV and STIs programs
  • Integrating operations research into service delivery
  • Applications of health economics in HIV response

Policy, Law and Human Rights:

  • Communication and advocacy skills
  • Evidence-informed policy development and effective advocacy in the field of HIV and AIDS
  • Patent rights and patient rights

2. Leadership and Accountability Development

Workshop proposals are invited on the following focus areas for Leadership Development:

Leadership:

  • Right based programming skills for HIV and STIs interventions
  • Good governance and participation - experiences from practice
  • Documentation and advocacy strategy against human rights abuses in healthcare settings
  • Skills in the application of HIV Stigma Index for advocacy
  • Pharmaceutical good governance in scaling-up and sustaining ART services
  • Leadership skills in the prevention of drug abuse and HIV
  • Public speaking skills for HIV+ leaders
  • Tools for the involvement of PLHIV in media
  • Media: going beyond the news and sporadic programs, but becoming change agents

Accountability:

  • Tools and frameworks to measure the impact of advocacy
  • Holding governments accountable for violation of women rights because of their HIV status: Setting goals and performance measures on the reduction of violation of Women’s rights
  • Tools/strategies to hold governments accountable for providing access to essential drugs
  • Participatory evaluation and monitoring methods
  • Responsible journalism
  • Media ethics and accountability in information dissemination
  • Media role in bringing about lasting changes in HIV and STIs

3. Community Skills Development

Workshop proposals are invited on the following focus areas for Community Skills Development:

Living with HIV:

  • Skills in talking to partners about safe sex
  • Counseling skills on living with HIV (from HIV+ to HIV+)
  • Methods to treatment adherence
  • Holistic techniques to manage pain and neuropathy; e.g. acupuncture yoga, etc.
  • Practical tools and aids to deal with cognitive impairment; e.g. memory loss, effects from HCV/HIV, aging, etc.
  • Tools for positive prevention in Africa
  • GIPA/MIEPA: Methods in empowering PLWHIV and getting them involved in the HIV response
  • Supporting positive living for discordant couple
  • Disability and HIV positive: programming to address double stigma

Human Rights:

  • Tools for the application of GIPA report card for local level advocacy/programming
  • Methods to bridge national laws and policies with customary/community laws in the interest of vulnerable population groups
  • Mobilization skills to reduce vulnerabilities and risks
  • Tools to promote/protect the rights of PLWHIV and marginalized groups

Funding:

  • Methods to get involved with Global Fund processes at various levels
  • Tools for making funds from the Global Fund work for marginalized communities
  • The viability of community resourcing in the context of inadequate global financing
  • Tools for increasing access to funding for community organizations

Community Strengthening:

  • Development and management of community response to HIV and STIs
  • Tools to strengthen community organizations, including PLHIV Networks
  • Tools to motivate volunteers to sustain commitment
  • Knowing the NGO code of good practice
  • Methods of disseminating and sharing what I learn at the conference with my colleagues and constituency

Community-based Research:

  • Tools to conduct community self-assessment
  • Methods on community-based research
  • Tools to map vulnerability and provide services effectively for sexual minorities in resource-limited settings
  • Methods of linking the researchers and the community

Networking:

  • Tools to build a personalized agenda for effective participation at the conference
  • Developing new ways to market your programs and services
  • Strategies to networking with conference delegates
  • How to use social networking (Face book, Twitter, etc.) and new technologies effectively for campaigning and networking
  • How to use ICT, Art, Music for enhancing capacities and sharing information

Advocacy:

  • Working with people of faith on Human Rights and HIV
  • Linking the media and community level actions
  • Advocacy at local and international level: effective instruments and approaches
  • Mobilizing communities around key advocacy issues, e.g. decriminalization, law, PMTCT services, etc.
  • Tools to mobilize community leaders towards comprehensive engagement in HIV and STs response

Collaboration with governments:

  • Tools to integrate CBO/NGO health services into national responses
  • Tools to hold governments accountable
  • Interfacing with formal structures by CBOs

Required Fields for the Online Submission

Point Person for Workshop: Email address of Point Person

Workshop level: Please choose a level to pitch the proposed workshop at Foundation level, or Intermediate level, or Advanced level.

Workshop category: Please indicate the category for your workshop submission: Professional development, Leadership development, or Community skills development.

Focus area: Please indicate the focus area that best describes the subject of your workshop (as per the above list).

Title of Workshop: Provide a suitable title; please use Title case.

Main topic(s): Please indicate the main topics that would be addressed by your workshop.

Learning Objective (200 words): Specify what skills you expect participants attending your workshop to learn and/or to be able to do by the end of the session. Learning objectives allow participants to assess what they will learn from the workshop and whether they want to attend it.

Format/Agenda (100 words): Provide an outline of how the workshop will be conducted (e.g. case study review with group work and lessons learned plenary; small group work, etc.). Include timeframes of the work /section of the workshop.

Materials to be shared with participants: If you have any resources to share that will help participants from your curriculum package, please indicate here (e.g. online resources, printed materials to be distributed, etc.).

Target Audience: Specify the group(s) that would most benefit from attending the workshop (e.g., clinicians, nurses, community activities organizers, program managers, policy-makers, researchers, advocates; technical versus non-technical, etc.)

Language(s) of workshop: Indicate which language(s) you use to facilitate the workshop (English, French, or both).

Workshop Length: Choose the maximum duration your workshop takes (90 minutes or 180 minutes).

Maximum Number of Participants: Provide the maximum number of participants in the workshop. Workshops are always extremely popular with Conference delegates. For ICASA 2011, we will work on a first comes first served basis.

Scholarship: If you need financial support to attend the conference, indicate this under “Additional information”.

Please note that this does not mean that the scholarship application is completed. A separate online scholarship application must be fully completed in order for your request to be considered.

Instructions for scholarship application completion

After you have completed and submitted your workshop proposal, you will receive an email acknowledgment providing you with workshop submission number. This number shall be used in any communication with regards to your workshop submission.

Should you wish to apply for the Scholarship Program, please access to the online scholarship application form (also accessed through your conference profile).

Scholarship applications for co-facilitators: Workshop co-facilitators may also apply online for a scholarship to attend the conference. Each co-facilitator must submit an individual application for the Scholarship Program, accessible through their conference profile.

There are a limited number of scholarships available. Therefore, applicants are strongly encouraged to seek other funding as well.

To read more about the Scholarship Program please go to: http://icasa2011addis.org/scholarships.

Correspondence

  • Correspondence between the Program Department and submitters will be done by email. Therefore, you must have a valid personal email address that you regularly check.
  • Any enquiries concerning your workshop submission should be addressed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
  • All submitters (successful and rejected) will be notified by email after the review and selection process is complete (by 21 September 2011).
  • The information you provide on the online form is considered confidential and will only be used for ICASA 2011 and its accredited affiliated events.

Travel

Successful candidates outside of Ethiopia are responsible for checking the visa requirements that apply to their country and cover related costs. For further details please see the Visa information.

Selection criteria

Workshop proposals will be selected based on a combination of criteria, including:

  • Objectives that are manageable, clearly evident throughout and strongly supported by learning activities during the workshop
  • Expertise of the facilitator
  • Methodology - the workshop proposal should start from the participants’ needs, and use a learner-centered approach
  • Relevance – the proposal fits with the relevant category, focus area, level and will develop relevant skills to impact the HIV and AIDS and/or STIs response
  • Outcomes - delegates participating will learn something new, be guided by the facilitator to make connections to their current professional practice and develop an action plan to apply it in their work.

Selection of workshops will also aim to equitably represent:

  • Key and affected populations (e.g. PLHIV, Women, Youth, Sex Workers, Drug Users, etc.);
  • Geographic regions (e.g. Southern Africa, Western Africa, Northern Africa, Eastern Africa, Central Africa, etc.).

Please submit your workshop proposal to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
We look forward to receiving your workshop proposals!
ICASA 2011 Program Department

The Official Carrier of ICASA 2011!

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Ethiopian is pleased to offer a 10% discount to all ICASA 2011 delegates.

Take advantage of this great offer by visiting your local Ethiopian ticket office. To find your nearest ticketing office, visit http://www.flyethiopian.com/. Upon your visit, please present your ICASA 2011 registration number to get the discount.

Please note this offer is not applicable for online purchases or at a non-Ethiopian Airlines ticketing office.

ICASA 2011, in partnership with Ethiopian Airlines, is pleased to offer ICASA 2011 delegates priority luggage service at Addis Ababa Bole Airport. To take advantage of this priority service, delegates must visibly identify their luggage by tying a Red Ribbon on the handle or body of the luggage.

Bon Voyage!

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ICASA 2011 Secretariat
P.O. Box: 122326
Addis Ababa, Ethiopia
Telephone: +251 11 5504635
+251 11 5503368
Fax: +251 11 5503395

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