Tuesday, 15 November 2011 13:34

General Guideline

On-Site Facilities

The media center of ICASA 2011 will be located at the Millennium Hall in Addis Ababa. The media centre will have one press conference room. When not in use by conference organizers, the press conference room will be available for use by third parties (this refers to all parties other than the conference organizers and includes NGOs, government bodies, international organizations or agencies, foundations and/or industry representatives). We request for your cooperation in vacating the conference room promptly, given the need to clean and set up for the next scheduled press conference. There will be no refreshments in the press conference room.   Although there is no fixed submission deadline for third party press conference applications, we advise you to submit your application before 30 November. The media center will be available from Sunday 4 December to Thursday 8 December 2011.

Press Conference rooms may be reserved for a maximum period of 45 minutes. A general work area equipped with computers, internet connection and a photocopier may be provided in the Media Centre for journalists and photographers.

Fees

The press conference rooms are provided free of charge to all third parties

Requesting Use of a Press Conference Room

All requests for use of the press conference room must be made only using the Press Conference Scheduling Request Form, which will be available on the ICASA 2011 website. Please do not submit requests in the form of text or email or letter.

When completing the form, please provide as much detail as possible about the proposed press conference to assist us with scheduling and planning. Please note that we may not be able to fulfill late requests or last minute changes for all requests submitted prior to mid November. You will receive an email confirming your request by 30 November. 31 May 2011 ICASA 2011 Page 2 OWN, SCALE-UP & SUSTAIN The 16th International Conference on AIDS & STIs in Africa

Access to the Press Conference Room

All media participating in ICASA2011 must be accredited since access to the press conference room is reserved for conference-accredited journalists only. Media facilities will be available only to accredited media representatives, and are valid for the day of the press conference and for access to the media centre (not to the conference venue itself).

All speakers and support staff must be registered to attend the press conference. Short-term access to the press conference room will be provided to confirmed press conference speakers and a limited number of accredited support staff.

Media Outreach, Distribution of Press Releases

With respect to third party press conferences, all media outreach is the responsibility of the group hosting the event. The communications staff is not obligated to disclose the list of journalists accredited to attend the conference. However, should your press conference be booked before 30th November, its details will be included in the press conference schedule distributed to attending Media.

Please ensure that all left over materials, including press releases, reports or publications are removed once the press conference is concluded.

Photocopying of press releases and related materials to be distributed at third party press conferences is the responsibility of the host entity.

Shipping Documents to the Media Centre

Due to the costs associated with accepting the delivery of shipments and moving these around the convention centre, we are unable to accept shipments of materials which will be distributed at your press conference.
 

Contact Information

For additional information or queries, kindly email us on This e-mail address is being protected from spambots. You need JavaScript enabled to view it  
Or call +251-115-54-87-73, +251-911-611-076
Please also visit our online media center at: http://icasa2011addis.org

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The Official Carrier of ICASA 2011!

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Ethiopian is pleased to offer a 10% discount to all ICASA 2011 delegates.

Take advantage of this great offer by visiting your local Ethiopian ticket office. To find your nearest ticketing office, visit http://www.flyethiopian.com/. Upon your visit, please present your ICASA 2011 registration number to get the discount.

Please note this offer is not applicable for online purchases or at a non-Ethiopian Airlines ticketing office.

ICASA 2011, in partnership with Ethiopian Airlines, is pleased to offer ICASA 2011 delegates priority luggage service at Addis Ababa Bole Airport. To take advantage of this priority service, delegates must visibly identify their luggage by tying a Red Ribbon on the handle or body of the luggage.

Bon Voyage!

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Contact Us

ICASA 2011 Secretariat
P.O. Box: 122326
Addis Ababa, Ethiopia
Telephone: +251 11 5504635
+251 11 5503368
Fax: +251 11 5503395

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